Private Label Capsule Projects: Specification, Pilot Work and Quality Handover
Keep adaptation work separate from the supply of an unchanged catalogue reference.
Prepare the capsule approval file
| Decision | Information to request | How to use the answer |
|---|---|---|
| Reference | Existing specification and current composition | Clarify whether the requested brand version changes the product. |
| Fill and shell | Ingredient basis, fill target, shell and unit count | Request the proposed fit and acceptance review. |
| Pilot question | Named uncertainty, representative conditions and sample plan | Do not treat a pilot as proof of every production condition. |
| Brand approval | Serving information, artwork and pack revisions | Check that the approved label describes the approved capsule. |
| Routine supply | Production records, batch decision and change notice | Assign handover and exception responsibilities. |
Keep capsule sample and artwork approval separate
Illustrative purchasing exercise, not a customer case, test result or quotation.
A brand approves the capsule appearance, then changes the label serving and bottle count. Those changes affect the retail version even though the physical capsule sample is unchanged.
- Capsule record: Approved fill and shell description, sample identity and open observations.
- Label record: Reviewed serving statement, language and artwork version.
- Pack record: Capsules per retail unit and the selected components.
Decision output: The production handover should identify all three records. A single email saying “approved” should state which version and which decision it approves.
Record the next decision after a pilot: further development, a qualified production step or another specified action. Keep trial-stock disposition and commercial costs explicit. A successful small batch does not establish full shelf life or replace the defined quality-release process for a later order.
Use the relevant project route
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